What should be done in administrative messages when information about vehicles and persons is not known?

When faced with a situation where information about vehicles and persons is unknown, omitting the unknown information without comment is the appropriate approach in administrative messages. This practice maintains clarity and prevents the inclusion of potentially misleading or erroneous details.

Providing estimates when information is unavailable can lead to misunderstandings, as these guesses may not accurately represent the situation. Requesting additional information might delay communication, which could be detrimental, especially in urgent situations. Leaving it to the discretion of the officer can introduce inconsistencies, as different officers may approach the situation differently. By omitting unknown details, the focus remains on the information that is accurately known, allowing for clearer communication and more effective responses.